SCHEDULE OF SERVICES
This schedule should be read in conjunction with the engagement letter and the standard terms and conditions.
PROVISION OF REGISTERED OFFICE SERVICES
Our service to you
You have engaged us to provide a registered office facility.
We will maintain the company’s register of people with significant interest from the information provided to us[ACCA1] .
With regard to the registered office facility we will only forward digital copies any documents addressed to the registered office within 7 working days to online portal i.e Shared Google Drive folder and the company WhatsApp group if applicable.
Our responsibility to you
We have a professional duty to compile records that conform with generally accepted principles. Where necessary we will inform you and suggest amendments be put through the records. We have a professional responsibility not to allow our name to be associated with accounts that may be misleading. In extreme cases when this matter cannot be resolved, we will withdraw from the engagement and notify you in writing.
We have set out the agreed scope and objectives of your instructions within the letter of engagement. Any subsequent changes will be discussed with you and where appropriate a revised schedule of services will be agreed. We shall proceed on the basis of the instructions we have received from you and will rely on you to tell us as soon as possible if anything occurs which renders any information previously given to us as incorrect or inaccurate. We shall not be responsible for any failure to advise or comment on any matter that falls outside the specific scope of your instructions. We cannot accept any responsibility for any event, loss or situation unless it is one against which it is the expressed purpose of these instructions to provide protection.
In arriving at our conclusions, we will use our knowledge of the business. However, some of the issues that we will discuss, and therefore the conclusions drawn, will rely on the answers that you provide us with, which we may ask you to confirm to us in writing. We therefore accept no responsibility for losses incurred as a result of your actions or lack of actions on the records.
We are bound by the ethical guidelines of ACCA, and accept instructions to act for you on the basis that we will act in accordance with those ethical guidelines. A copy of these guidelines can be viewed at our offices on request or at www.accaglobal.com.
Your responsibility to us
To enable us to carry out our work you agree:
- To provide full information necessary for compliance with the Register of People with Significant Control Regulations 2015.
- That we can approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs.
The advice that we give can only be as good as the information on which it is based. In so far as that information is provided by you, or by third parties with your permission, your responsibility arises as soon as possible if any circumstances or facts alter, as any alteration may have a significant impact on the service given. If the circumstances change therefore or your needs alter, advise us of the alteration as soon as possible in writing.
Limitation of liability
Our services as detailed above are subject to the limitations on our liability set out in the engagement letter and in paragraph 18 of our standard terms and conditions of business. These are important provisions, which you should read and consider carefully.
Other services
You may request that we provide other services from time to time. If these services will exceed £[500], we will issue a separate letter of engagement and scope of work to be performed accordingly.
Because rules and regulations frequently change, you must ask us to confirm any advice already given if a transaction is delayed or a similar transaction is to be undertaken.
[ACCA1]The SBEE Act sets up the framework for a register of people with significant control: the PSC register. A person with significant control is defined in the SBEE Act as a person that meets one or more of the following conditions for a single company:
- Directly or indirectly owns more than 25% of the shares in the company;
- . Directly or indirectly holds more than 25% of the voting rights in the company;
- . Directly or indirectly has the power to appoint or remove the majority of the board of directors of the company;
- Otherwise has the right to exercise or actually exercises significant influence or control over the company. The definition of this will be set out in statutory guidance;
- Has the right to exercise or actually exercises significant influence or control over a trust or firm that is not a legal entity, which in turn satisfies any of the first four conditions over the company.
Companies must hold their own PSC register from January 2016. From April 2016 onwards they will need to send the information to Companies House with their confirmation statement (that replaces the annual return) or as part of the incorporation package (for companies incorporating after 6 April 2016).
Companies who are required to comply with Chapter 5 of the Financial Conduct Authority’s Disclosure Rules and Transparency Rules (DTR5 issuers) are exempted from having to keep a register of people with significant control.